UKCoRR Meeting- 19th February 2010

Venue: University of Leicester

On Friday 19th I attended the UKCoRR Meeting hosted by the University of Leicester at their VERY impressive David Wilson Library (a clear picture of what can be done if you have £32 million available!). I had been invited by the UKCoRR Committee to speak about the work of the WRN and more specifically about the tools we have created (learning objects) and the services we are looking to offer (NLW e-theses harvesting; events). A copy of the presentation is available from CADAIR.

The meeting itself boasted a full day of presentations from members and also offered a great opportunity for networking with others in the repository community- especially those with hands-on, practical experience of repository issues.

The day opened with a Welcome address from Louise Jones, Director of Library Services who provided highlights of the achievements and future plans for the repository at Leicester:

• mandates for both e-theses and all academic research outputs;
• Research Information Management System bid in conjunction with the University’s Research Office;
• hiring of a Bibliometrician to aid with REF/ research reporting;
• plans for an Open Educational Resources repository- named OTA I think (?).

This was followed by presentations from Jenny Delasalle, UKCoRR Chair and Dr. Nicky Cashman, UKCoRR Secretary (and AU Repository Advisor). Nicky talked about her experiences as a Repository Advisor so far and highlighted the current ‘Opt-in’ repository deposit aspect of AU’s e-theses submission mandate and how this may conflict with EThOS digitisation requests in the future. This prompted a small discussion about how e-theses mandates had been handled in other institutions. At Leicester, permission has to be sought from past students before a thesis is made available to EThOS for digitisation. This is similar to the situation in Southampton where students have had to be contacted through the Alumni Office before their already digitised theses can be made available via the repository. Another institution uses the Freedom of Information Act to fall back on if a previously embargoed thesis is subsequently requested by EThOS for digitisation.

The next presentation came from Nick Sheppard and Wendy Luker at Leeds Met University about their recently completed Bibliosight project. The project was looking at streamlining the method for populating repositories using metadata from WoK’s WSLite API. The code developed by the project is available as a JAR file. A query to WoK will return an xml page of results which can then by converted to xslt where extra fields can then be added. These results can then be deposited into a repository via SWORD. There are highlighted problems with the API however:

• only certain fields within the records are returned, abstracts are not included as WoK are not able to grant a license for their transfer;
• it is not possible to distinguish between the publication type of the items returned;
• a limit of 100 records return per query. If more records are found a second query specifically requesting records 101-x/200 has to be made.

The attempt at a live demonstration on the day also highlighted that IP authentication may prove a problem when using the API. It was unclear whether this was from WoK’s end or something within the developed code. The mechanisms of how to populate a repository with WoK records has been the focus of the Bibliosight project rather than the management issues surrounding it so the copyright implications related to data re-use have yet to be considered. Please see Nick’s blog post about the meeting and to view his presentation.

Gareth Johnson, our host at the University of Leicester, gave a very entertaining presentation about his experiences as University of Leicester Repository Manager; a copy of his presentation is available from SlideShare. An interesting anecdote he raised in his presentation related to commercial bodies’ use of an institution’s repository and its content for vetting researchers. If a commercial body is looking to approach an academic to collaborate with them in a research project the availability of that academic’s full-text gives them an insight into the quality of research being produced by that individual. A useful element to include in any repository advocacy! Gareth has also created a useful commentary of the meeting as it happened available from the UoL Library Blog.

Another useful presentation came from Jane Smith and Peter Millington from Nottingham looking at the additions that have been made to SHERPA RoMEO and its cross-over with SHERPA JULIET. Jane highlighted that although one of the new additions to RoMEO was an ‘Updated on’ field to records they still did not have the capability to display all past versions of a publisher’s open access policy. They do however, store paper copies of each incarnation of a policy they are aware of and copies can be made available on request to romeo@sherpa.ac.uk.

Hopefully all the presentations from the day will be available via the UKCoRR website.

Please see the UKCoRR membership pages for info on how to join.

CADAIR Repository Advisor new UKCoRR Secretary

Congratulations to Dr. Nicky Cashman, CADAIR Repository Advisor, Aberystwyth University, who is the newly appointed Secrteary of UKCoRR, ‘the professional organisation for UK open access repository administrators and managers.’

Speaking about her nomination, Nicky said “I have the enthusiasm to positively promote UKCoRR that stems from a desire to become an integral part of an ever-increasing repository community. I am in contact with several publishers, have a good working relationship with both university management and academic staff and thus have a comprehensive understanding of how present repository issues affect individuals such as ourselves”.

Any individual whose work is directly involved with a repository can become a member of UKCoRR and it is a really good forum to obtain advice and good practice from other repository staff. If you would like to become a member of UKCoRR, please visit http://www.ukcorr.org/membership/index.php and follow the instructions on the page.

JISC Cross Project Forum: 8th September, 2009

On Tuesday 8th September, Antony and I represented the WRN at a JISC organised Cross Project Forum. Also in attendance were representatives of the RSP, UKCoRR, ERIS (Enhancing Repository Infrastructure in Scotland) and UKOLN. The purpose of the meeting was to bring together similarly focussed repository projects and groups to consider and discuss repository development and support across the UK. It was hoped that the forum could be held at regular intervals over the next 18 months and that over this time those within the forum could collaborate with each other in order to meet the individual aims and objectives of each group.

Points of interest from the meeting in regards to the WRN and its partners included:

• Dominic Tate, RSP Project Co-ordinator, relayed to the group that the focus of the new phase RSP was looking to continue its support of Repository Managers within England and Wales; with the continued focus of encouraging more content within HE repositories. The RSP hoped to deliver ‘campaigns’ on certain repository topics, entailing high level events; training; and support materials.
  

• ERIS, represented by Project Manager, James Toon, is looking to work with both Repository Managers and Researchers within Scottish HEIs to create tools and solutions to encourage engagement and content within Scottish IRs. A special focus is on the work of cross-institutional research pools and the curation of any data produced. ERIS will build upon the work of the previous IRIScotland project. This project established two pilot services: a cross repository harvesting service to aggregate research outputs; and a hosting service based at the National Library of Scotland for those without repositories. These services are of particular interest to the WRN in light of our proposed e-theses harvesting work package. The previous project also produced a draft metadata policy between partners which may be useful to inform our Mediated Deposit Bureau.
  

• The possibility of special interest/ software user groups within the bigger UKCoRR structure was suggested by Mary Robinson, UKCoRR Secretary. The IRIScotland and WRN groups already create forums for the included Repository Managers/ Staff and possible ways for those groups as a whole to be represented within UKCoRR were considered such as the creation of group ‘reps.’
  

Other interesting points discussed included:

• The creation of academic profiles to identify the types of ‘academic’ that are out there and their views on OA publishing along with their potential relationship with a repository. Suggestions for advocacy and engagement strategies for each type will also be produced.
  

• The creation of a ‘How to’ advocacy pack including model answers to academics’ repository FAQs.

• The use of Twitter to raise awareness of individual repositories. A suggestion was to have repository staff appear as personal members but to use it as a professional site; making tweets about repository achievements and developments. Rather than having a repository account automatically tweeting when particular items were deposited. A repository RSS/Atom news feed maybe better suited for this purpose.
  

• Development of a technical awareness list for JISC projects so results of past projects within one technical area are grouped together and easily searchable so developed software is not lost.
  

• Forthcoming publication of a JISC study on Repository and OPAC links. James highlighted that work has been carried out at the National Library of Scotland connecting their repository with a Voyager OPAC, an area of interest for many of the Welsh HEIs.
  

See the UKCoRR blog for another post about this meeting and other posts regarding repository issues and UKCoRR.